At Invisible Dust we understand that keeping your data safe is very important, and we are committed to maintaining the trust of the visitors to our website. We take privacy very seriously and we comply with the standards set by the General Data Protection Regulation 2018 (GDPR).

This Privacy Policy explains the types of personal information we collect and how we use, disclose and protect that information. 

In line with the General Data Protection Regulation (GDPR) you are entitled to request a copy of your personal data held by us and you may ask for it to be corrected or removed, unless we are legally obligated to store it. Please note that sometimes we might not be able to help, for instance if the law tells us we can’t. Please email your request to Cathy Gale at cathy@invisibledust.com.

The categories of information we collect, store and process include:

• Mailing lists so that we can email our newsletter to those interested in our work and events.
• Details of individuals who write for, or are featured on, our website www.invisibledust.com.
• Email correspondence.
• Personal data of people who participate in our projects.
• Staff and board data as required by law.
• Financial accounts including copies of invoices sent to us, as required by law.

Why we collect and use this information

We collect and use information under the following lawful bases:

• Consent
• Contract
• Legal obligation
• Legitimate interests

Collecting information
We may collect information from a variety of sources including:

• A form on our website
• Email, post, phone and social media communications
• Personal recommendation

Storing personal data

We hold personal data on individuals who have signed up to our Newsletter mailing list, people featured on our website, those participating in our projects, and information given to us on financial documents such as invoices.

All data is held securely and is only accessible by staff or trustees who are authorised to view or process it.

Sharing personal data

Google Analytics
When someone visits www.invisibledust.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

MailChimp
We use MailChimp, a third-party provider, to deliver our newsletter. We have a data processing agreement with MailChimp, for more information please see https://mailchimp.com/legal/privacy.

You can unsubscribe from our mailing list at any time by clicking the unsubscribe button at the bottom of any of our emails, or by emailing info@invisibledust.com.

We also share information with our auditors in the preparation and examination of annual accounts.

We only share information when required to do so by law.

Mailing Lists
When you sign up to our mailing list we collect and store personal information, including your email address. You may also provide your name. We use this information to tell you about our work and keep you updated with news and events.

We may also use this information to contact you if we need to obtain or provide additional information, and to occasionally check our records are right. We do not rent or trade email lists with other organisations and businesses.

We use MailChimp, a third-party provider, to deliver our newsletter. We have a data processing agreement with MailChimp, for more information please see https://mailchimp.com/legal/privacy.

You can unsubscribe from our mailing list at any time by clicking the unsubscribe button at the bottom of any of our emails, or by emailing our Cathy Gale at cathy@invisibledust.com 

People who write for, or are featured on, our website
We collect names, email addresses, sometimes a phone number and any biographical and professional information that you have offered to us for the purposes of publication. This information is collected via email correspondence and it is stored on the basis of legitimate interests. This means we believe it is in your interests to be featured on our website.

Email correspondence is stored by Google, through our Google Subscription. They provide GDPR compliance in their contractual commitments.

You have the right to remove your personal data at any time and you can do this by emailing cathy@invisibledust.com where your request will be dealt with promptly. We reserve the right to keep any content commissioned by us published after your personal data has been removed, unless otherwise stated in a separate contract of agreement. 

We never share your data with any other organisation for marketing purposes. Your data will be stored indefinitely, or until you ask to be removed.

Personal data of people who apply to work with us, or participate in our projects
Invisible Dust will collect your name, contact details as provided by you, job applications, and records associated with your participation in our projects (which may include your intellectual property and details on access requirements). We will also collect diversity data which includes special categories of personal data as defined by GDPR (such as age, ethnicity, disability status, gender, sexuality) but this will be anonymised at the point of processing.

This is collected via direct written and verbal communications between you and staff members/freelance contractors.

Email correspondence is stored by Google, through our Google Subscription. They provide GDPR compliance in their contractual commitments.

We use Google Drive to store records associated with your work with us and participation in our projects. We have a data processing agreement with Google, which ensures that the data we store with them is safe and secure. 

We collect your personal data to enable us to successfully deliver our projects and provide an accessible, high quality of work.

We collect diversity data in order to understand if we are reaching and including people from the full range of diversity in contemporary society and to report this anonymised data to our funders.

We store and process this personal data on the basis of legitimate interests. After participation in any of our projects is finalised, we will only contact you if there is a legitimate business reason for doing so.

Personal data will be used to contact you during any job application process, or during the project to monitor your progress and evaluate the effectiveness of the project. 

This data will be shared with staff members and freelancers contracted to work on our behalf, and only for the period of that contract. It will be stored indefinitely, or until you ask for it to be removed.

Financial accounts
Information such as your name, address, contact details, bank account details, VAT identification numbers, NI numbers, and Unique Tax References may be collected when you send financial documents to Invisible Dust.

This data will be collected via email correspondence with staff members.

Invoices and contact details are stored and processed by QuickBooks, our cloud accounting software.

Name and bank account details are stored and processed by the Co-operative Bank.

Email correspondence is stored by Google, through our Google Subscription. They provide GDPR compliance in their contractual commitments.

We use Google Drive to store records associated with your work with us and participation in our projects. We have a data processing agreement with Google, which ensures that the data we store with them is safe and secure. 

We store this data for the purpose of making and receiving payments, and to comply with legal requirements.

When a payment is made via Co-operative Business Banking your name and account details are stored in their secure system as a payee.

Financial records on QuickBooks are shared with our accountants at Counterculture Partnership LLP.

We will store this information for as long as the law requires. If you no longer expect to be paid by Invisible Dust you may ask for your details to be removed from the Co-operative Business Banking platform, by emailing finance@invisibledust.com

Requesting access to your personal data
In line with GDPR you are entitled to request a copy of your personal data held by us and you may ask for it to be corrected or removed, unless we are legally obligated to store it. Please note that sometimes we might not be able to help, for instance if the law tells us we can’t. Please email your request to cathy@invisibledust.com.

Changes to this Privacy Policy
We may change this Privacy Policy at any time, and from time to time. All updates and amendments are effective immediately upon notice which we may give by any means, including by posting a revised version of this Policy on the website. We encourage you to review this Policy often to stay informed of any changes that may affect you.

This Privacy Policy was updated in November 2020.

Policy Statement:
Invisible​ ​Dust​ ​produces​ ​high​ ​profile​ ​and​ ​impactful​ ​commissions, ​ exhibitions​ ​and​ programmes​ ​which result​ ​from​ ​forging​ ​partnerships​ ​between​ ​artists​ ​and​ ​scientists​ ​to​ ​make​ ​visible​ ​the​ ​impacts​ ​of​ ​climate change​ ​on​ ​our​ ​environment.

We​ ​recognize​ ​that​ ​our​ ​activities​ ​have​ ​an​ ​impact​ ​upon​ ​the​ ​environment. ​ ​​Our​ ​programmes​ ​are presented​ ​and​ ​delivered​ ​in​ ​partnership​ ​with​ ​a​ ​range​ ​of​ ​arts, ​heritage​ ​and​ ​academic​ ​institutions​ ​and festivals, ​often​ ​in​ ​site-specific​ ​locations.

Whilst​ ​this​ ​means​ ​we​ ​are​ ​unable​ ​to​ ​directly​ ​manage​ ​all​ ​of​ ​the​ ​environmental​ ​impacts​ ​of​ ​presenting our​ ​work​ ​we​ ​can​ ​act​ ​as​ ​an​ ​advocate​ ​and​ ​demonstrate​ ​best​ ​practice​ ​to​ ​our​ ​partners.​ ​We​ ​therefore work​ ​closely​ ​with​ ​our​ ​partners,​ ​as​ ​well​ ​as​ ​our​ ​Board,​ ​staff,​ ​funders,​ ​suppliers,​ ​and​ ​external stakeholders,​ ​to​ ​ensure​ ​we​ ​understand​ ​and​ ​communicate​ ​the​ ​environmental​ ​impact​ ​of​ ​our​ ​activities

We​ ​are​ ​committed​ ​to​ ​ensuring​ ​that​ ​we​ ​deliver​ ​all​ ​of​ ​our​ ​work​ ​in​ ​the​ ​most​ ​environmentally sustainable​ ​manner, ​ achieving​ ​the​ ​smallest​ ​ecological​ ​footprint​ ​possible​ ​in​ ​delivering​ ​our​ ​work, ​​and acting​ ​as​ ​an​ ​example​ ​of​ ​best​ ​practice.

Our impacts
We​ ​have​ ​identified​ ​the​ ​following​ ​areas​ ​as​ ​being​ ​of​ ​key​ ​importance:

• Operations
• Procurement
• Travel
• Marketing
• Materials used in the delivery of the programme
• Materials used in the production and presentation of artworks

Our commitments

• To​ ​promote​ ​awareness​ ​of​ ​environmental​ ​issues​ ​through​ ​all​ ​of​ ​our​ ​work​ ​to​ ​all​ ​of​ ​our​ ​staff, ​​board​ ​members​ ​and​ ​partners
• To​ ​use​ ​the​ ​most​ ​‘green’​ ​travel​ ​options​ ​available
• To​ ​reduce​ ​our​ ​energy, ​ water​ ​consumption​ ​and​ ​waste
• Procure​ ​goods​ ​and​ ​services​ ​that​ ​are​ ​the​ ​most​ ​energy​ ​efficient​ ​and​ ​use​ ​environmentally​ ​sustainable​ ​and​ ​low​ ​impact​ ​ products​ ​and​ ​ethical suppliers